Salary: Depends on Qualifications
Location : Main Campus - Portales, NM
Job Type: Full time permanent
Job Number: 2025-00151
Department: Student Affairs
Division: Advising Centers
Opening Date: 10/01/2025
Position Overview
The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.
Position Summary: Under general direction, provide responsible secretarial and administrative services for the unit exercising independent judgment and initiative.
Requirements
Duties and Responsibilities:
Perform routine administrative duties such as word processing/typing, filing, verifying information, coordinating flow of documents and scheduling events and meetings
Operate personal computer to enter data, compile and type reports, prepare letters and general correspondence
Provide responsible administrative support to carry out the mission of the unit, including using Banner daily
Maintain and disperse emails appropriately from Advising Center email inbox.
Assist with the monitoring and tracking of early alert notifications, contacting students as necessary to complete the admission and registration process
Assist students with approved course registration changes
Prepare routine mass mailings
Adjust advisor schedules as needed for emergencies or unforeseen events
Arrange meetings and conferences: to include preparing agenda, reserving meeting rooms, assembling and summarizing information required for coverage of agenda items, preparing and distributing minutes reflecting business covered to appropriate individuals
Review, sort and distribute incoming mail
Receive, screen, and as necessary, refer telephone calls to appropriate offices
Organize and maintain office files including confidential materials
Monitor and review budget information monthly to present to supervisor
Assemble business materials needed for conferences, open houses and campus events
Oversee and assign work to student office assistants and review completed work
Oversee and provide guidance to staff personnel in the unit
Oversee and maintain student office assistants, support staff, and part-time advisors' payroll
May be required to oversee the unit's assessment system and/or website
Asist in FYEX training, workshops and FYEX events.
Assist FYEX coordinator
Maintain and disperse workshop RSVP's, recordings and information to distribute as necessary.
Assist part time advisors during registration.
Regular and predictable attendance is required
Perform other job-related duties and projects assigned in support of the University's mission, core values, and goals
Minimum Job Requirements:
High School diploma and 3 years of directly related experience, or an associate's degree and one year of experience required. Experience with Banner, admissions and registration procedures is preferred.
Knowledge, Skills, and Abilities: Thorough knowledge of office management policies, methods and procedures
Ability to independently interpret a wide variety of policies and procedures
Ability to write clear and concise reports
Ability to gather data and complete routine assignments independently with general instructions
Ability to plan and organize the workflow of the unit
Ability to establish and maintain cooperative working relationships with faculty, administrators and others
Ability to work in an environment of constant interruptions via telephone and walk-in traffic
Working Conditions
Physical Demand and Working Conditions: Work is performed inside during normal work hours with some evening and weekend hours required during fall registration
Work is sedentary in nature and at times requires exerting up to 25 pounds of force occasionally and/or a consistent amount of force frequently or constantly to life, carry, push, pull or otherwise move objects.
Additional Information
Application Review Date:
Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:
Required Documents: Letter of Interest
Contact information for three references (blind or off list reference checks may be conducted on finalists
Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.
ENMU is an Equal Opportunity Employer. Eastern New Mexico University does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 562-2115 . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to planning.analysis@enmu.edu . For any other inquires please contact Human Resources at (575) 562-2115 or e-mail .
Insurance
Insurance for Eastern New Mexico University is offered through the High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them. Health insurance is offered through both and the
Dental insurance is offered through , , and
Vision insurance is offered through
Life insurance is offered through and
Life insurance is offered through and
Retirement
Eastern New Mexico University participates with the , , and
The University also offers supplemental retirement plans. 403b and 457b plans are available through , , Roth 403b and 457b plans are also available through
Paid Time Off During the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month. During the second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. During the third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.
Employees must work for the University for three months before they are eligible to use annual leave. Temporary employees do not accrue leave.
Employee Educational Assistance Plan
Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees' spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee.
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