Student Coordinator - Part Time

Job Category: Administrative Support

Location: Indiana, PA 15701, USA

Description

Minimum Qualifications:

Education, Certification, and/or Licensure:

1. High school diploma or equivalent required

Experience:

1. 2 years of experience as an administrative assistant or coordinator preferred

Preferred Qualifications:

Education, Certification, and/or Licensure:

1. Bachelor's degree in Business, Education, Healthcare, Administration, or related field preferred.

Core Duties and Responsibilities

1. Coordinates schedules for medical students, PA students, NP students, Summer High School and College Learners. Professionally coordinates communication between professional schools and the Graduate Medical Education department.

2. Functions as main hospital contact for professional schools and students. Listens carefully to and for feedback from learners.

3. Coordinates and schedules hospital shadowing experiences with physicians, physician assistants, and nurse practitioners.

4. Coordinates student housing reservations and schedules according to IRMC protocols

5. Coordinates onboarding and offboarding for all students in with IT and the security office.

6. Coordinates student didactics schedule, notifies and reminds students and educators of upcoming events, communicates details of those events to the medical staff department to be included on the medical staff calendar

7. Reserves rooms/facilities in a timely manner, arranges for set up and be able to operate audiovisual and technological equipment (PC, PowerPoint, Video, Zoom)

8. Welcomes speakers/lecturers

9. Prepares agendas, records and transcribes minutes, and distributes minutes for various meetings.

10. Prepares, distributes, and manages evaluation data into computer programs (e.g. E-Value) and from evaluation forms completed by faculty and students. Collaborates with outside professional schools to assure that completed evaluations are submitted.

11. Responsible for obtaining and uploading materials for group meetings, faculty surveys, and student surveys.

12. Responsible for maintaining, monitoring, and updating of the student websites including, medical education webpage.

13. Responsible for ordering refreshments workshops and meetings

14. Keeping accurate records of expenses for the fiscal year and report them to the GME department

15. Assist with proctoring of the Shelf Exams for medical students

Physical Requirements

Manual dexterity is required to use personal computer and general office equipment. Job requires the ability to lift objects from 10-15 pounds. Occasionally, there may be a need to push or pull objects heavier than 15 pounds. Quite a bit of working on the computer is required.

Working Environment

Standard office environment

Hours must be flexible on occasion to work at an evening or weekend event.

Skills and Abilities

Extensive experience with Microsoft Office & Adobe and/or smaller data management applications with emphasis on spreadsheet analysis and development

Experienced (or ability to learn) Cerner training environment, students websites, and evaluation systems

Excellent organizational and interpersonal skills. Position requires ability to establish and develop relationships at all levels.

Experience in managing multiple priorities or assignments and adhere to stringent deadlines

Ability to research complex operations

Ability to work independently and use independent judgement

Must have excellent office skills, exceptional writing ability, organizational and communication skills required.

Must also have a working knowledge of all office machinery including computers, printers, fax, copy equipment, and audio visual equipment used in presentations