Immediate Opening: Office Administrator Real Estate

We're hiring immediately for a dynamic Office Administrator to join our fast-paced, client-focused team. If you're organized, proactive, and thrive in a multitasking environment, we want to hear from you!

About the Role

As our Office Administrator, you'll be the operational heartbeat of the officeensuring everything runs smoothly behind the scenes so our agents can focus on delivering exceptional service. This hybrid role blends front desk reception, transaction coordination, and marketing support.

Key Responsibilities

• Welcome clients and visitors with professionalism and warmth
• Manage phone calls, emails, and client inquiries
• Schedule appointments, property showings, and meetings
• Prepare and track real estate documents (contracts, disclosures, leases)
• Maintain organized and compliant client files
• Assist with MLS listings and social media posts
• Design flyers, brochures, and marketing materials
• Order and manage office supplies and equipment
• Coordinate open houses and client events
• Provide general administrative support to agents and brokers

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred
• Experience in real estate, office administration, or customer service is a plus
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficient in Microsoft Office; knowledge of MLS and CRM systems preferred
• Discreet and professional when handling sensitive information
• Team-oriented with a client-first mindset

Experience Level

Intermediate ideal for candidates with a solid foundation in administrative support and a desire to grow in the real estate industry.

Interested? Contact Abby Vaughn today abvaughn@actalentservices.com (317-567-6605)

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Haubstadt, IN.

Application Deadline

This position is anticipated to close on Sep 29, 2025.