The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Ministry Description: Assist the parish priest, campus minister and parish staff administratively by providing support in maintaining records, organization, and planning campus ministry activities.

Principal Accountabilities:

• Assist and/or lead short-term projects and initiatives at request of the Director.
• Respect the need for confidentiality and sensitivity of information.
• Have a proven ability to exercise good judgment in recognizing the scope of authority.
• Developing and maintaining spreadsheets, databases, and mailing lists.
• Organize documents for Campus Minister/Priest approval and maintain a record of expenses.
• Assist with events and any other activities offered by the office. Including coordinating and publicizing meeting logistics and registration for student events. Ensure that set up and take down activities necessary for all events are performed.
• Attend all applicable Diocesan retreats and conferences i.e. Seek Conference
• Assist with organization and maintenance of the volunteers' contact and required trainings (including Safe Environment) within the ministry.
• Serve as a welcoming presence within the campus community. Actively promote campus ministry programs through daily personal engagement.
• Conduct regular inventory level checks and communicate stock levels in timely manner.
• Assist with the upkeep and operation of the parish.
• Responsible for all other projects, tasks, etc., as assigned.

Typical Decisions and/or Recommendations Made in This Position:

Minimal exercise of discretion and independent judgment with respect to matters of significance.

Supervision Given and/or Received:

Moderate supervision Given/Received

Internal Contacts:

• The Diocese, Pastors, Priests, Principals, Business Managers, and employees.

External Contacts:

• Parishioners, diocese vendors, local, state, and federal agency representatives, and auditors.

Working Conditions and/or Physical Requirements:

• This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
• Ability to work some nights and/or weekends.
• Ability to sit and perform computer work for lengthy periods of time.
• Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
• Ability to accept work interruptions while remaining focused on duties.
• Data entry via computer keyboard that requires repetitive and frequent hand and wrist movements.
• Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.

Travel Requirements:

• Infrequent travel, by car, may be required to Diocese Parishes and/or schools.

Education and Experience Preferred:

• Associates degree or greater in related field preferred or equal years of experience
• Office management and administration
• Computer literacy in Microsoft Office Suites

Knowledge and Skills Preferred:

• Active practicing Catholic in good standing with the Catholic Church
• Bi-lingual fluency in speaking, reading, and writing English and Spanish, preferred
• Works independently with a proactive and self-sufficient approach.
• Team oriented and Self Motivated
• Organizational, facilitation, research and process skills.
• Proficiency in time management and record keeping.
• Must have a valid driver’s license and can use one’s own vehicle (mileage is reimbursed) for business travel.
• Demonstrated ability to listen empathetically, make peace, and de-escalate
• Demonstrated history of good judgement.
• Demonstrated aptitude for adaptability and flexibility.
• Ability to use various computer software programs; strong computer skills in Microsoft Office Suite, especially in Word and Excel.
• Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn.
• Ability to meet deadlines and follow directives from Pastor in a timely manner.
• Ability to receive, understand, retain, and complete verbal and written tasks.
• Ability to work independently as well as in teams.
• Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
• Ability to honor and maintain confidentiality.
• Ability to work well with people from a diverse variety of audiences.
• Excellent organization, prioritization, and communication skills.

FLSA Designation: Non-Exempt, PT -20 hours per week.