Department

website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday – Friday, 8:am – 5:pm. Some evening or weekend hours may be needed. Some travel needed. Advertised Salary $, - $, commensurate with experience Posting Date //5 Open until filled Yes Closing Date Proposed Starting Date //5 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@ ). USG Core Values Statement The University System of Georgia is comprised of our institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2..1.2 and can be found online at policymanual/section8/C/#p8.2._personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at policymanual/section6/C3 . Position Information Classification Title Financial Aid Advisor II FLSA Exempt FTE 1. Minimum Qualifications Bachelor’s degree in a related field or equivalent and 2 years of professional experience Preferred Qualifications Prior experience working in student financial aid administration. Position Summary The Assistant Director of Student Financial Aid and Federal Work-Study (FWS) Program Manager assumes primary administrative responsibility for all aspects of the program in the Office of Student Financial Aid (OSFA). This position annually manages more than $1 million in federal funds providing part-time employment to approximately eligible need-based students. This position is responsible for managing an employment website, all Human Resources/payroll/supervision/training duties for America Reads Tutors and other off-campus site student workers under the FWS program, reviewing and documenting policies and procedures, advising and assisting participating University departments and students, executing and adjusting FWS awards, account reconciliations, monthly monitoring of expenditures levels and associated reporting, assistance with annual FISAP report preparation and submission, and off-campus site development and oversight. This position serves as liaison to off-campus agencies employing or interested in employing FWS student workers. This position reports to the Senior Associate Director. Supervises temporary and student workers, and provides assistance to other areas of office as needed. Knowledge, Skills, Abilities and/or Competencies Strong organizational skills

Excellent oral and written communication skills

Attention to Detail

Event and/or program planning

Ability to multitask with accuracy

Commanding knowledge of Microsoft suite of office products is necessary, as is familiarity with student information systems.

Excellent interpersonal skills.

Demonstrated ability to work well with and serve members of faculty and staff, as well as representatives of local, state, and federal governmental agencies and community organizations Physical Demands Climb stairs.

Sit for extended periods of time doing computer work.

Lift up to lbs.

Work evenings and weekends, as needed.

Some travel for off-campus meetings. Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website . Duties/Responsibilities Duties/Responsibilities Manages FWS program in a manner that ensures full utilization of allocated funding, adheres to related rules/policies/practices, FWS jobs develop students’ skills and are project-based to the maximum extent practicable, work is aligned with students’ academic and career interests to the maximum extent practicable, and working relationships with on- and off-campus partners are constructive and accountable.

Maintains thorough documentation of eligibility determinations, adjustments, and transactions, as well as payroll and program records for purposes of audits and program reviews

Ensures all communications related to the FWS program are relevant, accurate, professional, accessible, timely, and prominent

Authorizes, logs, and tracks all FWS-related personnel documents in UGA systems (financial, personnel, SIS, etc.) and monitors changes; ensures historical record of documents is maintained in accordance with applicable record retention and archival requirements

Manages the FWS employment job (web) site in coordination with appropriate university staff, including web designer(s), to ensure FWS jobs are created and posted in a timely and accurate manner using clear descriptions of the work and any student learning outcomes, are aligned with students’ programs of study to the maximum extent practicable, and include, to the maximum extent possible, relevant details on location, rate of pay, work hours, and supervisor name(s). Percentage of time Duties/Responsibilities Compiles/analyzes payroll expenditures from prior and current award year to assist with budget and Administrative Cost Allowance projections, forecast planned year expenditures, and simulate financial aid award packaging.

Reviews and reconciles all payroll reports to ensure accuracy and consistency; investigates and resolves any discrepancies

Assists with data preparation, compilation, management, and analysis of FWS section(s) for annual Fiscal Operations and Application to Participate (FISAP)

Monitors student earnings to alert student and supervisor of remaining earnings and/or limitations on future earnings; adjusts FWS awards for students to continue earning, as allowable; communicates with supervisor status of student earnings and adjustments through reports and in advisory capacity

Communicates with OSFA management team and staff to ensure FWS eligibility determinations are accurate and reasonable, and that FWS award adjustments are made appropriately and timely; conducts or participates in staff training on related topics Percentage of time Duties/Responsibilities If assigned temporary or permanent staff to supervise, ensures effective supervision of staff and monitor work for accuracy, compliance, timeliness, and professionalism

Evaluate applications, interview, and hire/place all off-campus FWS student workers, including America Reads/America Counts tutors

Obtains and enters time and attendance records into UGA system(s) for all off-campus FWS student workers to ensure accurate, timely payment of wages earned; complies with all applicable deadlines

Develops off-campus FWS jobs with non-profit organizations in alignment with students’ programs of study to the maximum extent practicable, including placements under the America Reads/America Counts programs or in support of other relevant academic or institutional initiatives such as Experiential Learning

Drafts and executes all contractual agreements between UGA and off-campus sites for FWS; ensures draft agreements are reviewed and approved by UGA Legal Affairs staff

Serves as co-supervisor, along with site supervisor, for off-campus FWS jobs; responsibilities include routine monitoring of sites to ensure Percentage of time Duties/Responsibilities Regularly revises, updates, and distributes FWS Manual for site supervisors to ensure awareness of and adherence with all applicable regulations, policies, and procedures; Effectively communicates to on- and off-campus sites the requirements and costs for participating in the FWS program, as well as procedures for hiring, paying, and evaluating FWS student workers

On at least an annual basis, solicits and analyzes needs for FWS positions at on- and off-campus sites; prepares summary and determines appropriate distributions in collaboration with supervisor and, if necessary, Director

Maintains effective working relationship with participating on- and off-campus sites; cultivates identification of needs and opportunities for new or revised FWS placements and/or job duties

Visits on- and off-campus sites with FWS placements to meet with site supervisors and assess level of constructive working environment and compliance with FWS regulations, policies, and procedures; establish corrective action plan as necessary and with approval of supervisor and Director Percentage of time Duties/Responsibilities Routinely informs supervisor and other members of management team of status updates regarding the FWS program; communicates regularly with fellow Assistant Directors and the Senior Assistant Directors on mutual topics of interest affecting respective areas

Notifies site supervisors and/or departmental liaisons of any changes to award amounts and recalculates maximum number of hours per week the student can work

Develops, plans, and delivers training sessions and orientation sessions, as appropriate, for students to understand FWS and worksite responsibilities, and for site supervisors and/or departmental liaisons to understand FWS participation requirements and worksite responsibilities; develops, plans, and delivers supplemental or site-specific training and orientation sessions

Maintains expertise in laws, regulations, policies, procedures, and best practices affecting eligibility for and management of the FWS program; participates in professional development to maintain working knowledge of federal financial aid and other related areas

Effectively performs other duties as assigned by the supervisor or director. Percentage of time Contact Information

Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Casey Emmett Recruitment Contact Email cemmett@ Recruitment Contact Phone