Salary : $35,674.00 - $47,268.00 Annually Location : Palatka Campus Job Type: Full-Time Department: Student Services Administration Opening Date: 09/08/2025 Closing Date: 11/8/2025 11:59 PM Eastern FLSA: Non-Exempt

Class and Grade

Para-professional, Salary Grade 112

Position Summary St. Johns River State College is seeking an Administrative Assistant to provide administrative support to the Assistant Vice President for Student Affairs. This position coordinates general office procedures, maintains office files, monitors budgets, processes student petitions and payroll certifications, and serves as a primary point of contact for students, staff, and the public with the Office of Student Affairs. About the College - SJR State is a public college located in beautiful northeast Florida along the shores of the St. Johns River. With three campuses in Clay, Putnam, and St. Johns counties, SJR State serves nearly 10,000 students each year from among a population base of 600,000 in one of the fastest-growing areas of the country. Known for its natural beauty and quality of life, SJR State's service area includes St. Augustine, the nation's oldest city; Palatka, the "Gem City of the St. Johns;" and Orange Park, with roots going back to the Spanish period in Florida history.

SJR State offers a comprehensive benefit package that includes employer contributions to retirement and health insurance; dental, vision, and life insurance plans; generous paid time off; employee assistance, wellness programs and tuition assistance. More information about benefits can be found at:

Duties and Responsibilities

ADMINISTRATIVE SUPPORT Coordinate general office procedures; maintain files, order supplies, and process correspondence. Receive incoming calls, visitors, and communications for the Office of Student Affairs. Maintain office equipment and coordinate service calls. Keep the office, reception area, and Student Services Conference Room organized. FINANCIAL & RECORDS MANAGEMENT Prepare requisitions, purchase orders, budget amendments, and invoice payments for Student Affairs Administration, Student Affairs Hospitality, and Athletics budgets. Monitor budgets for all Student Affairs division units. Process monthly payroll certification reports and leave requests. Process and track student petitions, prepare committee packets, communicate with students, and maintain records. EVENT & PROGRAM SUPPORT Assist with admissions and registration processes as needed. Assist in planning and hosting special events, including award ceremonies, graduations, and college-sponsored events. Coordinate and prepare materials for the monthly Board of Trustees meeting as needed. Maintain the Viking Center and Student Services Conference Room calendars. Perform other duties as assigned.

Qualifications

Minimum Qualifications: • Associate degree required. • At least three years of administrative experience preferred. Required Knowledge, Skills, and Abilities: • Proficiency in English communication, both oral and written. • Strong organizational and customer service skills. • Ability to learn and apply College policies and procedures. • Knowledge of or ability to learn Microsoft Word, Banner, and other relevant software. • Ability to operate office equipment and perform tasks requiring manual dexterity. • Ability to perform job functions independently and professionally with minimal supervision. Ergonomic Requirements: This position is primarily sedentary but may involve standing, walking, bending, kneeling, or carrying light items. Requires good vision and extensive wrist and hand movements when working at a computer or handling paperwork. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

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