Posting Details

About WesternU

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.

At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.

Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Posting Details

Position Title Student Affairs Coordinator

Position Control Number 999706

Type of Position Staff

Position Status Full-time

Campus Western University Campus-Pomona, CA

Position Location California

Department 1701-College of Veterinary Medicine

Job Summary

The Student Affairs Coordinator provides high-level student affairs support, including, but not limited to administrative support to the CVM Associate Dean for Student Affairs, event management, and oversight of the work in collaboration with a diverse audience. The position incumbent is expected to manage and monitor all aspects of assigned duties including, but not limited to, maintaining the office of Student Affairs while serving a diverse audience of guests including prospective students, students, alumni, faculty, staff, parents, donors, community members, and other distinguished guests.

The position reports to and is evaluated by the Assistant Dean for Student Affairs for the College of Veterinary Medicine.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, as well as the following skills and abilities, or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1. Excellent computer skills are necessary in order to set up document formats in MS Word, Excel, Outlook, and /or similar software tools. 2. Good verbal and written communication skills. Must be able to effectively interact with administration, faculty, staff, and students. 3. Ability to multi-task and work in a fast-paced office.

Required Qualifications

1. Education: Bachelor's degree required. 2. Any combination of education, training, or experience that provides the required knowledge, skills, and abilities to perform this job satisfactorily. 3. Experience: 3 years of administrative experience preferred.

Preferred Qualifications

Essential Job Duties

Key Responsibilities

1. Coordinates student-centered activities for the College of Veterinary Medicine as assigned by the Associate Dean for Student Affairs. Events may require the employee to work occasional overtime (must be preapproved by the Associate Dean for Student Affairs) and/or weekends.

Key Responsibilities

2. Acts as recording administrator for CVM Student Affairs Committee meetings. Implements the principles of Robert's Rules of Order, such as meeting preparation, scheduling meetings, and meeting-minute reporting.

Key Responsibilities

3. Maintains the CVM Student Affairs email box. Creates, prepares, and disseminates confidential documents such as meeting minutes, email correspondence, Teams, Microsoft Word, Outlook, Publisher, Adobe Acrobat, SharePoint, Google Docs, Excel spreadsheets, APPs, and PowerPoint presentations.

Key Responsibilities

4. Coordinates and distributes of Radiation Badges while handling routine correspondence/inquiries from students and vendors regarding the radiation badges.

Key Responsibilities

5. Coordinates and manages the Student Scholarship database, while handling routine correspondence and inquiries from students.

Key Responsibilities

6. Update the students' names on mailboxes.

Key Responsibilities

7. Collect, assign, and distribute PBL Room keys quarterly.

Key Responsibilities

8. Provide support by scheduling appointments for the yearly activities, such as rabies titer screening, town hall, etc.

Key Responsibilities

9. Assist in maintaining the Office of Student Affairs Teams page, along with updating the club and student company rep memberships through their teams' pages.

Key Responsibilities

10. Proofreads and edits correspondence and programs, maintains and prioritizes daily calendar, responds to emails, and directs inquiries to appropriate university personnel. Act as an information resource for students and visitors.

Key Responsibilities

11. Provide oversight to all assigned CVM SGA, student company reps, and student activities; maintain liaison with event clientele; ensure facilities are properly prepared; resolve problems before, during, and after activities.

Key Responsibilities

12. Work with the University's public relations department to design, produce, and distribute promotional materials such as invitations, event flyers, holiday card mailing, and/or communications before the program/event.

Key Responsibilities

13. Work collaboratively with CVM and University staff and volunteers. Work with the University Student Affairs and CVM to coordinate/assign staff who may be needed to support University student-related events.

Key Responsibilities

14. Identify, recruit, coordinate, and present written and verbal instruction to key student volunteers and other team members for specific events or activities, and keep them on task at events, as assigned.

Key Responsibilities

15. Assist the college in developing new and innovative special events and activities as well as developing ways and means to create a greater impact through the current events conducted by the college

Key Responsibilities

16. Other duties as assigned as needed.

Posting Details Continued

Work Schedule

Monday - Friday 8:00 AM - 5:00 PM Some weekends and/or evenings may be required

Working at WesternU

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, • Our faculty, staff, and administrators are 100% focused on student success. • Our University culture creates the context for a nurturing and supportive environment. • Faculty, staff, and students can expect to make deep, personal relationships within the University community. • As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. • WesternU's core value of humanism encourages all to bring their whole self in all that they do. • We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum $23.00

Maximum $27.41