Assistant to the Vice Chancellor for Academic & Student Affairs

Thank you for your interest in employment with Nevada System of Higher Education (NSHE), System Administration and System Computing Services. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application: Draft applications are saved automatically and can be accessed through your candidate home account.

Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at (775) 784-4901.

Job Description

The Nevada System of Higher Education (NSHE) invites applications for the position of Assistant to the Vice Chancellor for Academic and Student Affairs. This is a renewable, full-time, non-tenured, administrative position and reports to the Vice Chancellor for Academic and Student Affairs. The position may be located in either Reno or Las Vegas, Nevada.

The NSHE is comprised of eight institutions : two universities, a state university, four community colleges and a research institute. The public system of higher education in Nevada continues to experience growth with significant challenges and opportunities in serving over 110,500 students and 15,000 employees.

The Assistant to the Vice Chancellor reports directly to the Vice Chancellor for Academic and Student Affairs and acts as the primary support administrator, providing proactive administrative assistance for the Vice Chancellor and the Academic and Student Affairs (ASA) department. The individual serves as a confidential representative and liaison with senior management, faculty, system-wide administration officials, and the public. The Assistant is responsible for supporting the priorities of the Vice Chancellor and day-to-day administrative operations of the department. The Assistant manages daily and periodic activities and tasks, including a high volume of communications, correspondence, scheduling and travel for the Vice Chancellor and the department.

SALARY GRADE: This position offers a competitive compensation package commensurate with the candidate's education, experience, and certification/training. In addition to base salary*, employees enjoy a comprehensive benefits package that includes:

Comprehensive Health Insurance : includes health, dental, vision, and life insurance. Additionally, an employer paid long term disability plan is included.

Outstanding Retirement Plan : professional employees are required to participate in the 401(a) Retirement Plan Alternative (RPA). Employee contributions of 19.25% are matched 100% by the employer and employees experience an immediate vesting in the plan. Employees who currently or previously participated in Public Employees Retirement System (PERS) of Nevada may be eligible to continue in the PERS plan.

Paid Leave : generous annual leave (accrual of 2 days per month), sick leave (granted 30 days at time of hire), 12 paid holidays, and paid family leave.

Education Benefit : employees and their qualified dependents may take advantage of a tuition savings benefit. Faculty may take up to six credits per semester at a reduced rate and their dependents may access an unlimited number of credits, if they meet specific criteria.

Additional Perks : Employee assistance programs and professional development opportunities.

*Pursuant NSHE Policy : "Initial placement must fall between the minimum salary and Q2/median/mid-range on the applicable salary schedule." To view the salary range for this position, please visit: Salary Schedules and select "Administrative Faculty, Grade C."

APPROXIMATE STARTING DATE: 12/1/2025

MINIMUM QUALIFICATIONS: Bachelor's degree from a regionally accredited institution with three years of progressively responsible executive level administrative experience (or) associate degree with five years of progressively responsible executive level administrative experience (or) ten years of progressively responsible executive level administrative experience.

KNOWLEDGE, SKILLS, AND ABILITIES : Successful candidates must possess the following knowledge, skills and abilities. It is recommended that applicants for this position address each of the following items in the letter of application: Knowledge of higher education organization and governance structures.

Knowledge of NSHE or other higher education policies, procedures, and practices.

Ability to anticipate conditions, plan ahead, establish priorities, and meet deadlines.

Ability to make independent decisions appropriately and within the boundaries of assigned authority.

Ability to maintain strict confidentiality and properly handle sensitive issues.

Ability to interact effectively with internal and external constituencies.

Excellent communications skills, verbal and written, to communicate effectively with a diverse population at all levels, both internally and externally, using tact and diplomacy.

Excellent writing and proofreading skills, including proper use of formats, knowledge of correct English grammar, spelling, punctuation, and usage.

Skill in the use of a variety of computer applications, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Adobe, etc.) and web and video scheduling software. Proficiency in ADA document accessibility for a variety of platforms.

Strong analytical and problem-solving skills.

Skill in organizing and maintaining records.

Skill in working independently and following through on assignments with minimal direction.

Skill in working collaboratively as part of a team to build a shared work product.

RESPONSIBILITIES: The duties of this position will include, but not be limited to: Provide day-to-day assistance to the Vice Chancellor and the department on a wide range of assignments. Review the Vice Chancellor's incoming and outgoing correspondence and signature items.

Exercise judgment and independent initiative in bringing information or issues to the Vice Chancellor.

Maintain confidentiality of sensitive issues; prioritize assignments; appropriately distribute information, recommend action as appropriate and provide suggestions for resolution or resolve independently whenever feasible.

Perform initial review of items for the Vice Chancellor's attention and/or signature. Ensure items are complete, accurate, and in compliance with appropriate policies or procedures. Coordinate with department staff and others to correct deficiencies.

Compile and coordinate relevant background information or facilitate appropriate briefings for appointments, meetings, and conferences.

Assist in review of documents produced by the department, including ad hoc and routine reports and presentations, Board of Regents agenda items, and record requests. Monitor documents for ADA accessibility.

Provide administrative support for multiple committees such as Academic Affairs Council, Student Affairs Council, Nevada Student Alliance, Nevada WICHE Commission meetings, Power-Based Violence Task Force meetings and other system-level groups. Maintain a list of potential agenda items, compile the agenda and reference materials, and draft and prepare meeting minutes as assigned.

Coordinate reception of visitors, consultants, or committee members.

Create follow-up correspondence for program approvals post-meeting.

Keep a complete and current roster and email group for all ASA related committees and working groups, updating throughout the academic year, and inform the groups of changes.

Oversee all travel arrangements for all ASA Staff, including the creation of travel worksheet summaries, spend authorizations and expense reports.

Oversee logistics for the Regents' Award program selection process, including sending notifications and coordinating with institutions on issuing awards.

Distribute and post agendas for meetings as required by Nevada Open Meeting Law.

Serve as the initial contact for processing student requests for Millenium Scholarship extension appeals.

Assist the Vice Chancellor with processing institutional requests for Temporary Part-Time Teaching Faculty - Requests for Exception to Limitation to 75 Percent of FTE per semester.

Coordinate communications between the Vice Chancellor and the members of the Chancellor's Cabinet, Vice Chancellors, Presidents, Regents, Faculty Senate, government officials, community leaders, students, faculty, and staff.

Coordinate communications with external entities, including but not limited to institutional administrators, Nevada Department of Education administrators, Nevada school district superintendents, WICHE, etc.

Coordinate and maintain the daily and long-term schedule for the Vice Chancellor. Make decisions relating to the coordination of meetings, conferences, travel, and standing meetings. Exercise good judgment for optimum utilization of the Vice Chancellor's time.

Plan and organize special meetings and events for the department. Coordinate the logistics of web and video conferences.

Answer phones and handle routine inquiries; assist the office manager with covering front desk duties when other coverage is not available.

Demonstrate understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the NSHE students, faculty, staff, and community.

Resolve informal complaints or refer as appropriate and inform the Vice Chancellor of their resolution.

Assist the Vice Chancellor and ASA staff in compiling documentation and/or data and preparing responses to inquiries, interacting with staff at all levels.

Ensure that all Academic and Student Affairs related content on the NSHE website is up to date.

Assist the Vice Chancellor and other ASA staff with special projects or other duties as requested.

TO APPLY: The application process will be handled through the Workday on-line search process. Application materials must include a current resume, detailed cover letter, and names, email addresses and telephone numbers of four professional references willing to be contacted. Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience. Applications will be considered incomplete without all requested materials. References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant. The review of materials will begin immediately. Materials should be addressed to Stephanie Flatt, Human Resources, and are to be submitted via on-line application at https://nshe.nevada.edu/system-administration/departments/human-resources/careers/ For assistance with NSHE's on-line applicant portal, contact Stephanie Flatt at (775) 784-4901.

INTERNAL APPLICANTS : Current employees within the Nevada System of Higher Education MUST use the "Find Jobs" process within Workday to find and apply for jobs at NSHE institutions. Once you log into Workday and type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box

APPLICATION DEADLINE : Applications may be submitted until the position is filled. Application materials must include a current resume, detailed cover letter, and names, email addresses and telephone numbers of four professional references willing to be contacted. Applications will be considered incomplete without all requested materials. The review of materials will begin immediately, however, for full consideration applications should be submitted by October 26, 2025 .

For more information about the Nevada System of Higher Education, please visit our website at www.nevada.edu. The Nevada System of Higher Education hires only United States citizens and non-citizens lawfully authorized to work in the U.S. The NSHE is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, genetic information, sexual orientation, gender identity or gender expression.

Exempt Yes

Full-Time Equivalent 100.0%

Required Attachment(s)

Application materials must include a current resume, detailed cover letter, and names, email addresses and telephone numbers of four professional references willing to be contacted. Applications will be considered incomplete without all requested materials.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

All document(s) must be received on or before the closing date of the job announcements. Schedules are subject to change based on organizational needs.

HR will attempt to verify academic credentials upon receipt of hiring documents.

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/NSHE-external/job/System-Administration-Office---North/Assistant-to-the-Vice-Chancellor-for-Academic---Student-Affairs_R0149312?workerSubType=dddb2e55fbdf014cc806bd19c034ed08

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-d4ebf528fb69824cbce1c0bfd72a5000