Administrative Assistant / Event Coordinator

Location: Madison, NJ (Onsite)

Industry: Professional Services / Corporate Office Setting

Pay: $55,000 $65,000 / year (based on experience)

Benefits: This position is eligible for medical, dental, vision, 401(k) and a retirement plan.

About Our Client: Our client is a well-established professional services organization with a collaborative and team-oriented environment. The team is small and fast-paced, and this role plays an important part in supporting daily administrative needs and assisting with planning internal events.

Job Description: This role provides direct administrative support to senior-level staff while also assisting with coordination of internal meetings and firm-wide events. The ideal candidate is organized, professional, and comfortable balancing multiple priorities. This position offers hands-on experience working closely with leadership and cross-functional teams.

Key Responsibilities:

• Provide day-to-day administrative support including scheduling meetings, managing calendars, preparing correspondence, and maintaining organized documentation.
• Serve as a point of contact for internal staff and guests; handle phone and email communications professionally.
• Assist with preparing reports, presentations, and formatted documents (training provided where needed).
• Support tracking of time and expenses for internal reporting and billing processes.
• Coordinate catering and meal orders for meetings and team gatherings; ensure accuracy and attention to dietary preferences.
• Assist in planning firm events, celebrations, training sessions, and other internal activities throughout the year.
• Help maintain conference room readiness, materials, and general workflow organization.
• Manage multiple priorities and requests from different team members with professionalism and strong follow-through.

Qualifications:

• 12 years of experience in an administrative, office assistant, or coordinator role (professional services or legal environment is a plus, not required).
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Clear and professional written and verbal communication skills.
• Ability to take direction from multiple leaders and adjust to shifting priorities.
• Bachelor's degree required.

Additional Details:

• Full-time, MondayFriday, standard business hours (35-hour work week).
• Onsite at the Madison, NJ office; occasional travel to NYC office when needed.
• Eligible for overtime.
• Direct hire, full-time role.

Perks:

• Competitive benefits package including health, disability, and life insurance
• Flexible spending and HSA options
• 401(k) plan
• Annual discretionary bonus opportunities
• Professional development and growth exposure

Benefits:

• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.